Affidavit of Heirship  
• Name of Deceased Individual 
• List of Heirs 
• Affiant must sign 

Affidavit of Lost Assignment  
• Original borrower 
• Original reference number 
• Assignor & Assignee 

Affidavit Void Foreclosure 
• Original book and page number(s) 
• Borrower name 

Amendment of Deed of Trust  
• Original book and page number(s)  
• If it amends the amount, must state, “The amount of increase in the Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $________.” If no increase insert $0.00 
• A $250 or double the tax penalty, whichever is greater, applies when executed over 60 days of the prepared date 

Appointment of Substitute Trustee 
• Original debtor 
• Original book and page number 

Articles of Amendment 

Articles of Dissolution -These all pertain to Charters filed with the Secretary of State 

Articles of Incorporation 
• Principal office must be located in Rutherford County 

Articles of Merger 
• Cover letter from the state and original document 

Articles of Organization Assignment of DOT  
• Assignor & assignee 
• Debtor’s name 
• book and page of assigned document 
• Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $0 
• (If amount is listed taxes must be paid) 

Assignment of Lease  
• Lessor & Lessee or Landlord & Tenant 

Assignment of Rents  
• Debtor & Lender needed 
• Reference Original DOT only if not filed after DOT 
• Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $0.00. Unless there is an increase then that amount would be listed. 

Assignment of Rents & Leases 
• Debtor & Lender needed 
• Reference Original DOT only if not filed after DOT 
• Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $0.00. Unless there is an increase then that amount would be listed. 

Assumption Agreement  
• Original borrowers 
• Assuming party 
• Bank/Lender 
• Reference original DOT 
• Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $0, unless the Original Borrower(s) is released then we would tax the amount being assumed. 

Beautification Lien  
• Name of person lien is against 

Bond to Discharge Lien 
• Name of the Principal, Surety, Claimant & Property Owner 

Cancel Release & Reinstate Deed of Trust 
• book and page of the release 
• book and page  of the Deed of Trust 
• Borrower, Trustee & Lender 

Charter  
• Principal office must be located in Rutherford County 
• Cover letter from the state and original document 

Civil Warrant  
• Must be a certified copy signed, dated and sealed from the clerk 

Contract/Purchase & Sell Agreement  
• Must be signed by the seller 
• Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $_______. 
*Only taxable if terms are included. 

Correction of Notary Acknowledgement - 
• Reference # of the corrected document 

Declaration of Void Successor Trustee Sale 
• book and page of Successor Trustee Deed & original DOT 
• Person or Company who purchased the sale on the STD 
• Original or present borrowers 
• Check for Exhibits 

Decree for Redemption & Decree for Confirming 
• Chancery clerk deed with seal from court 
• Owners name and address 

Sale  
• Tax bill name and address 
• Map and parcel number 
• Oath of Consideration – the amount purchased or the amount redeemed. 

Deed of Trust 
• Debtor name 
• Secured party name 
• Trustee name 
• Property Description 
• Current derivation clause 
• Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $________. 

Easements 
• Oath of consideration, taxable 
• Proper signatures 
**Easements conveyed to County must be approved by County. They must be signed, dated & sealed before recording. 

Final Decree of Divorce  
• Certified Copy from the Court 

Divorce  
• Real property being divested out of and vested into 

Foreclosure Notice of Default  
• Present borrower 
• Present mortgagee 
• book and page of original DOT 

Foreclosure Notice of Appt. Trustee 
• Present borrower 
• Present mortgagee 
• book and page of original DOT 

Foreign Charter Greenbelt Assessment 
• Must be original or certified copy from the state it’s coming from. 
• Approved by tax assessor 

Installment Deeds 
• Property description, derivation clause 
• New owner name and address 
• Tax bill name and address 
• Map & parcel number 
• Oath of consideration 
• Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $________. 
• Trustee needed 
• Name of Seller 
• Name of Buyer 

Installment Sales Contract  
• Signed and notarized by debtor 
• Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $_______. 
Only taxable if terms are included 

Liens  
• Name of party placing lien 
• Name of property owner 
• Amount of lien 

Limited Partnership 
• Any partnership that was formed before 1985 does not go to the Secretary of State for filing 

Master Deeds & Master Deed Amend  
• Must be approved by Property Mapping before recording 
• Check all exhibits 

Military Discharge 
• Member copy #4 only 
• No charge for recording or for certified copies 
• Give individual the option to remove their Social Security # from the document 
If they choose to do so, make a copy of the MD mark thru the SS# then scan the copy 

Modification Agreement  
• If it modifies the amount, must state, “The amount of increase in the Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $_______.”  If no increase insert $0.00. 
• A $250 or double the tax penalty, whichever is greater, applies when executed over 60 days of the prepared date. 
• Need original reference number 

Mortgage 
• Debtor name 
• Secured party name 
• Property description & current derivation clause 
• Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $______. 

Notice and Affidavit Limiting Maximum Principal Amount 
• Borrower 
• Reference # 
• Lender 

Notice of Completion  
• Name of owner 
• Name of contractor/owner 
• Proper address/lot & subdivision 
• Date of completion 

Notice of Federal Tax Lien - 
• Name and address of debtor & amount of debt 

Notice of State Tax Lien 
• Name and address of debtor & amount of debt 

Partial Releases 
• Name of Party being released 
• Reference book and page being released 
• Description of what is being released (Ex. Lt 1 Chase Point) 

Power of Attorney  
• Grantor and grantee names 

Quitclaim Deed 
• New owner name and address 
• Tax bill name and address 
• Map and parcel 
• Grantor and grantee names 
• Conveys interest only (no have and to hold language, does not warrant title)  
• Property description & current derivation clause 
• Oath of consideration may have $0 or actual consideration 

Release of Assignment of Lease 
• book and page number being released 
• Assignor/Assignee 

Releases of Lien  
• Reference  book and page being released 
• Name of party being released 

Restrictions 
• Must be signed by the Developer 
• If a drawing is attached, must be approved by Property Mapping 
• TCA 66-27-107 

Revocation of Power Of Attorney 
• Person revoked 
• book and page r of original Power of Attorney (if applicable) 

Scriveners Affidavit 
• Reference book and page being corrected 
• Can attach an original document that has already been recorded 
• Borrower/Trustee/Lender or Seller/Buyer 

Subdivision Plats 
• Paper copy of plat (If from another City Planner) 
• Signature & dated of planning commission 
• Signature and seal of surveyor 

Subordination Agreement 
• Reference book and page #’s of original DOT and the subordinate DOT 
• Subordinate Lender 
• Borrowers 
• Original Lender 

Substitute Trustees Deed  
• Original debtor 
• Reference book and page of original Deed of Trust 
• Oath of consideration 
• Grantor & Grantees names 
• New owner name & address 
• Tax bill name & address 
• Map & parcel number 

Surveyor’s Affidavit 
• Name of Surveyor 
• Purpose of the Survey 
• Attached Survey 
• Reference book and page associated with the survey 

UCC1 Financing Statement 
• Collateral to secure indebtedness 
• Debtor and secured party name and address 
• Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $_______. If $0.00 we require the reference number of where taxes were paid. 
• Special form Revised Article 9 

Fixture filings must have: 
• Fixture Filing Box checked or the document must specify it should be filed as a Fixture in real estate records 
• Address of property where fixture is located 

UCC Amendment  
• Need Debtor/Secured Party 
• Reference book and page of original UCC & Amendments 

UCC Assignment  
• Need Debtor/Secured Party/Assigning Party 
• Reference book and page of original UCC & Amendments 

UCC Continuation  
• Need Debtor/Secured Party 
• Reference book and page of original UCC & Amendments 
• Continuations must have wording: 
“Exactly same collateral as prior debt, does not increase principal debt” 

UCC Termination  
• Need Debtor/Secured Party 
• Reference book and page of original UCC & Amendments 
• Must refer to all subsequent documents 

UCC3 True Lease  
*“True lease” transactions must state $0 as amount and “No security interest-true lease” 
*Information only filings must state $0 for special indebtedness & “No security interest-notice only” 

Warranty Deed  
• Name and address of new owner 
• Tax bill name & address 
• Map and parcel number(s) 
• Oath of consideration 
• Property description & derivation clause 
• Buyer & Seller 

Wills  
• Certified copies from probate 

Withdrawal of Foreclosure 
• Original borrower 
• Present mortgagee 
• book and page of DOT