If it amends the amount, must state, “The amount of increase in the Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $________.” If no increase insert $0.00
A $250 or double the tax penalty, whichever is greater, applies when executed over 60 days of the prepared date
Appointment of Substitute Trustee
Original debtor
Original book and page number
Articles of Amendment
Articles of Dissolution -These all pertain to Charters filed with the Secretary of State
Articles of Incorporation
Principal office must be located in Rutherford County
Articles of Merger
Cover letter from the state and original document
Articles of Organization Assignment of DOT
Assignor & assignee
Debtor’s name
book and page of assigned document
Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $0
(If amount is listed taxes must be paid)
Assignment of Lease
Lessor & Lessee or Landlord & Tenant
Assignment of Rents
Debtor & Lender needed
Reference Original DOT only if not filed after DOT
Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $0.00. Unless there is an increase then that amount would be listed.
Assignment of Rents & Leases
Debtor & Lender needed
Reference Original DOT only if not filed after DOT
Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $0.00. Unless there is an increase then that amount would be listed.
Assumption Agreement
Original borrowers
Assuming party
Bank/Lender
Reference original DOT
Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $0, unless the Original Borrower(s) is released then we would tax the amount being assumed.
Beautification Lien
Name of person lien is against
Bond to Discharge Lien
Name of the Principal, Surety, Claimant & Property Owner
Cancel Release & Reinstate Deed of Trust
book and page of the release
book and page of the Deed of Trust
Borrower, Trustee & Lender
Charter
Principal office must be located in Rutherford County
Cover letter from the state and original document
Civil Warrant
Must be a certified copy signed, dated and sealed from the clerk
Contract/Purchase & Sell Agreement
Must be signed by the seller
Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $_______.
Only taxable if terms are included.
Correction of Notary Acknowledgement
Reference # of the corrected document
Declaration of Void Successor Trustee Sale
book and page of Successor Trustee Deed & original DOT
Person or Company who purchased the sale on the STD
Original or present borrowers
Check for Exhibits
Decree for Redemption & Decree for Confirming
Chancery clerk deed with seal from court
Owners name and address
Deed of Trust
Debtor name
Secured party name
Trustee name
Property Description
Current derivation clause
Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $________.
Divorce
Real property being divested out of and vested into
Easements
Oath of consideration, taxable
Proper signatures
**Easements conveyed to County must be approved by County. They must be signed, dated & sealed before recording.
Final Decree of Divorce
Certified Copy from the Court
Fixture filings must have
Fixture Filing Box checked or the document must specify it should be filed as a Fixture in real estate records
Address of property where fixture is located
Foreclosure Notice of Appt. Trustee
Present borrower
Present mortgagee
book and page of original DOT
Foreclosure Notice of Default
Present borrower
Present mortgagee
book and page of original DOT
Foreign Charter Greenbelt Assessment
Must be original or certified copy from the state it’s coming from.
Approved by tax assessor
Installment Deeds
Property description, derivation clause
New owner name and address
Tax bill name and address
Map & parcel number
Oath of consideration
Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $________.
Trustee needed
Name of Seller
Name of Buyer
Installment Sales Contract
Signed and notarized by debtor
Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $_______. Only taxable if terms are included
Liens
Name of party placing lien
Name of property owner
Amount of lien
Limited Partnership
Any partnership that was formed before 1985 does not go to the Secretary of State for filing
Master Deeds & Master Deed Amend
Must be approved by Property Mapping before recording
Check all exhibits
Military Discharge
Member copy #4 only
No charge for recording or for certified copies
Give individual the option to remove their Social Security # from the document
If they choose to do so, make a copy of the MD mark thru the SS# then scan the copy
Modification Agreement
If it modifies the amount, must state, “The amount of increase in the Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $_______.” If no increase insert $0.00.
A $250 or double the tax penalty, whichever is greater, applies when executed over 60 days of the prepared date.
Need original reference number
Mortgage
Debtor name
Secured party name
Property description & current derivation clause
Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $______.
Notice and Affidavit Limiting Maximum Principal Amount
Borrower
Reference #
Lender
Notice of Completion
Name of owner
Name of contractor/owner
Proper address/lot & subdivision
Date of completion
Notice of Federal & State Tax Lien
Name and address of debtor & amount of debt
Partial Releases
Name of Party being released
Reference book and page being released
Description of what is being released (Ex. Lt 1 Chase Point)
Power of Attorney
Grantor and grantee names
Quitclaim Deed
New owner name and address
Tax bill name and address
Map and parcel
Grantor and grantee names
Conveys interest only (no have and to hold language, does not warrant title)
Property description & current derivation clause
Oath of consideration may have $0 or actual consideration
Release of Assignment of Lease
Book and page number being released
Assignor/Assignee
Releases of Lien
Reference book and page being released
Name of party being released
Restrictions
Must be signed by the Developer
If a drawing is attached, must be approved by Property Mapping
TCA 66-27-107
Revocation of Power Of Attorney
Person revoked
book and page r of original Power of Attorney (if applicable)
Sale
Tax bill name and address
Map and parcel number
Oath of Consideration – the amount purchased or the amount redeemed.
Scriveners Affidavit
Reference book and page being corrected
Can attach an original document that has already been recorded
Borrower/Trustee/Lender or Seller/Buyer
Subdivision Plats
Paper copy of plat (If from another City Planner)
Signature & dated of planning commission
Signature and seal of surveyor
Subordination Agreement
Reference book and page #’s of original DOT and the subordinate DOT
Subordinate Lender
Borrowers
Original Lender
Substitute Trustees Deed
Original debtor
Reference book and page of original Deed of Trust
Oath of consideration
Grantor & Grantees names
New owner name & address
Tax bill name & address
Map & parcel number
Surveyor’s Affidavit
Name of Surveyor
Purpose of the Survey
Attached Survey
Reference book and page associated with the survey
UCC Amendment
Need Debtor/Secured Party
Reference book and page of original UCC & Amendments
UCC Assignment
Need Debtor/Secured Party/Assigning Party
Reference book and page of original UCC & Amendments
UCC Continuation
Need Debtor/Secured Party
Reference book and page of original UCC & Amendments
Continuations must have wording:
“Exactly same collateral as prior debt, does not increase principal debt”
UCC Termination
Need Debtor/Secured Party
Reference book and page of original UCC & Amendments
Must refer to all subsequent documents
UCC1 Financing Statement
Collateral to secure indebtedness
Debtor and secured party name and address
Maximum Principal Indebtedness for Tennessee Recording Tax Purposes is $_______. If $0.00 we require the reference number of where taxes were paid.
Special form Revised Article 9
UCC3 True Lease
“True lease” transactions must state $0 as amount and “No security interest-true lease”
Information only filings must state $0 for special indebtedness & “No security interest-notice only”
